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When should work-related injuries to the public be recorded?

7 February 2017

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The question of whether you need to report work-related injuries to the public can be a difficult one to answer. Helpfully, the Rospa Workplace Safety website recently offered some guidance on this very issue.

As the article explains, for leisure operators and sites with visitors, managers often get confused about the rules and regulations surrounding work-related accidents.

With this in mind, RoSPA collaborated with Environmental Health teams, members of the Leisure Expert Panel and other experts, to create a briefing sheet to assist the reporting of work-related injuries to the public.

As one of the subordinate regulations from the Health and Safety at Work etc Act 1974, the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) is applicable to both staff and members of the public.

According to the RIDDOR leaflet, deaths and injuries must be reported to the Health and Safety Executive (HSE) in one of the following instances:

  • When a work-related accident has caused a certain serious injury
  • When a work-related accident has caused death
  • In cases where certain industrial diseases are diagnosed
  • Certain dangerous occurrences that have the potential to cause harm

When it comes to members of the public, there is an additional requirement dictating that they must be taken directly to hospital from the premises in order for the injury to be classed as reportable.

The above instances can obviously be influenced by a variety of factors, calling for judgement from the duty holder responsible. While it may be straight-forward for most operators to identify an injury caused by a work-related accident, for example, deciding whether hospitalization – and therefore, reporting - is required can be more complex.

So, what should operators do if there’s an incident that does not cause an injury?

So-called dangerous occurrences are a common grey area, the article notes. According to the HSE, the key thing for duty holders to be aware of is whether there is the presence of a real – and not notional – risk that has the potential to cause injury or death.

The guidance was compiled from a consultation with over 50 major organisations.

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